Archive for the 'Management Styles' Category

The “Leaders” Decision-making Process

May 5, 2008
A recent situation at the Kentucky New Era in Hopkinsville, Kentucky shows how when team members understand that it is okay to assume leadership and take action that the end result is a better product for the customer.

Taylor Hayes, the Publisher and CEO recently sent the following note to me and his staff about the actions of Windy Ezell, an employee in the business office who turned reporter/photographer for the day. Taylor’s commendation places it all into perspective and is an excellent way of drawing attention to such meritorious service. We have been working with Taylor and his team for several years now teaching and coaching the management and employees about team collaboration and participatory management. The learning seems to be well underway. We are very proud of all of them.

“I hope everyone saw where Windy Ezell had provided the news department with a photo of a wreck last week on the Boulevard.

Everyone knows Windy works in the business office which provides all the necessary administrative support our organization needs and not the news department. She could have been like most of us working outside the news department and simply driven past the accident not even realizing there was an opportunity.

I am thankful she was thinking beyond her everyday routine to see the need and opportunity to take a photo that our audience may have interest. This action should be a lesson for all of us, including myself … just because a task does not fall under the scope of our everyday job, does not mean we cannot assist and provide ideas and service for other areas of our operation.

In fact, for our company to be competitive and successful today, we all must be thinking in a more unconventionally sense … be thinking about how to build our audience and build onto our customer base. Whether it is stopping to take a photo, turning in a news tip, soliciting someone to become a subscriber, communicating with advertising about a new business, or simply forwarding an idea that could generate revenue, cut expenses, or save time.

As I have said so many times over the last number of years it will take all of us to meet the challenges and seek out opportunities in today’s business world … not just me, Chuck or your department head. I thank Windy for recognizing a need and taking action.”

The “Leaders” Decision-making Process

Research shows that leaders follow carefully a 5-step process when making decisions.

1.   Leaders analyze the overall situation before making tactical decisions. They objectively review ay situation and leave their emotions out of the model.

2.   Leaders set specific understandable and actionable objectives. They focus themselves and their team on the mort important things to get done first.

3.   Leaders develop alternative actions. They understand that all options and actions must be explored, considered, discussed, pros and cons assessed and only then do they narrow down their tactical decisions,

4.   Leaders identify the adverse consequences of their actions. They are capable of thinking through the worst while planning for the best.

5.   Leaders select solutions and resolutions that are actionable. They understand that they must focus on those actions that are attainable with the resources they have.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Charge for Travel Using a Per-Diem Basis

March 27, 2008

You may want to consider charging a per diem for your travel expenses (hotels, meals and incidentals) rather than direct reibursement. Most clients prefer the simplicity of per-diem expenses and this arrangement avoids any criticism about how you spend expense dollars.

Think about having multiple per-diem rates, the late Howard Shenson, the consultant’s consultant suggests. You would have one per-diem for expensive cities and another for smaller markets. Set per-diem rates and define the quality of your life on the road in a way that is consistent with the style and expense that your client feels is appropriate. People are more comfortable when you do things the way they do them.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Get something back when you giveaway a “freebie”

March 17, 2008

So now you are a successful consultant!

As a professional in the field of consulting, you will be frequently asked to give your clients “little favors” and since you can rarely collect a fee for them, the best term we can use is that these are “freebies.”

These “freebies” can include everything from answering a quick question by telephone to sending them copies of articles and documents. The list can be quite endless.

 However, these free services can be turned into a profit center for you with the “one-minute commercial.”

Here’s the secret.

When asked for a “freebie” or a favor, quickly respond with one of these answers:

  • “I will be glad to take care of that for you … if you will make a deal.”
  • “I’ll help if you make an agreement with me.”
  • “It’s free, no problem … but there is a catch.”
  • “Sure, I can help … but you must make me a promise.”

So, what is the deal? What is the Catch? What is the promise?

Well, it’s simple really … They simply promise, agree or make a deal to call you first when they need the services you provide. Add some spice to your one-minute commercial by also getting them to promise or agree to recommend you to others or to provide you a testimonial (which you can offer to draft for them).

This one-minute commercial can be fun for you both, and is a powerful sales tool for your firm.

However, we recommend you use this technique only when you have done something for free or extra for a prospect or client.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Consider Charging Clients for their Initial Session

February 14, 2008

When dealing with small and sometimes more impoverished clients, it’s usually in your best interest to charge a fee (even if it is small) for that initial consultation.

This fee will rid your marketing hours from time wasters who are unable to afford your fee. For many clients, the advice they obtain during the first 30-minutes or hour meeting may be sufficient to meet their needs.

Such a strategy may not be a good idea when dealing with large, well-financed prospects, however. Most often, these clients are not in need or seeking free advice. Your larger clients will be interested in results over the long haul.

Don’t hesitate to charge for diagnostic and needs-analysis services. Determing  what the problem is may be the most valuable service you can provide. Giving the answers away for free in the hope of getting an opportunity to implement your solution is simply — poor marketing.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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“Local firm thinking outside the box”

January 31, 2008

Bobbie Foust and I worked together at the Tribune Courier and Leisure Scene in Benton in the late 1960s and early 1970s. I have alway admired her as a journalist because she is consistently accurate in getting the information and the quotes correct any time she does an article. We were honored when she asked to do a feature on the recent awards we have won and our business. What follows was printed in the January 30, 2008 issue of the Lyon County Herald-Ledger. Our thanks to Bobbie for another job exceptionally well-done! Simper Fi Bobbie.

P.S. If you would like to see the tactics that won the awards go to our web site at www.armstrongandassociates.org and look to the right side column.

Local firm thinking outside the box

By Bobbie Foust/Herald Ledger Staff

A different approach to public relations recently garnered three awards for a national business based in Lyon County.

ARMSTRONG and Associates (www.armstrongandassociates.org) - a behavioral public relations firm - was cited for two brochures and a video the company produced.

Owners Darryl and Kay Armstrong won the MarCom Gold Award for an educational brochure produced for Lockheed Martin and a MarCom Honorable Mention for a brochure they produced for Ophthalmology Associates of Western Kentucky.

The international AVA (Audio/Visual Awards) recognized the company for outstanding work in producing a video for Taylor Hays, publisher of the Kentucky New Era in Hopkinsville. Hayes was looking for a way to reach future graduates of local colleges and universities and talented professionals, said Darryl Armstrong.

“We developed a recruitment video, which describes the professional needs of the Kentucky New Era along with the working environment of the organization,” he said.

Darryl Armstrong scripted, directed and produced the video in collaboration with videographer Jerry Vick, who is video editor at WKAG-TV 43 in Hopkinsville.

The Lockheed brochure, which won in the educational category, is being used in a community outreach project in the Middle River, Md. area.

“… We took highly technical government and corporate information and transferred it into an easily-understood and user-friendly format,” said Kay Armstrong who has worked with Lockheed on different projects for years.

Darryl Armstrong said the brochure, developed for Ophthalmology Associates, helped Dr. Paul Harrell increase his business exponentially.

Darryl Armstrong, Ph.D, said he started the business 14 years ago because he felt it was time to establish his own company, “and frankly I was bored.”

He had spent years working at high level positions with the Tennessee Valley Authority at Land Between the Lakes and in Washington, D.C., the U.S. Army Corps of Engineers and for the government at the Oak Ridge, Tenn. nuclear complex.

“My background is in behavioral psychology and journalism,” he said. “At the time I got a degree in behavioral psychology, I didn’t think about applying it to public relations.”

However, the discipline became popular in the 1970s especially in the federal government and law enforcement. He explained that behavioral public relations means helping the client outline his/her problem and the solution.

There’s a certain behavior the client wants the public to express whether its buying more of the client’s product or service or changing public opinion to influence a vote, Armstrong said.

“Whatever the response is that the client wants, you put it into measurable behavioral terms,” he said.

Kay Armstrong was still employed in another position when her husband left the corporate and government world. However, she too soon joined the business because it allowed them both to pursue their specific interests. She still enjoys flying around the country to help clients, while he prefers to work with clients in the southeast within driving distance.

She has a background in linguistics - bachelor’s and master’s degrees in German linguistics with a minor in English linguistics. And she has taken master’s level courses in management, communications and guidance counseling.

“Many of our clients have complex problems that we are helping them find their path through,” she said.

“A big piece of being able to be successful with a client is to first let the client just kind of dump and tell you what (he/she) thinks the problem is,” he said. “That really is a big piece of the therapy because in many cases they have defined a problem that is really not their problem at all.”

Kay added that with the discovery process, “we can usually define the problem, and what the avenues are toward a solution.”

Most of what the company does is consulting with a client to put together a strategic plan of action, implementing and executing the plan and then evaluating and adjusting it as needed. “Always with the goal of whatever behaviorally it is that you want to happen out there,” Darryl said.

Through the years, the Armstrongs have found their business associations have led to lasting friendships.

“One thing that amazed me is that there are nice people everywhere you go,” Kay said.

“If you treat people nicely, for the most part, they are going to treat you nicely, he said. “I do a lot of facilitation of meetings, which sometimes can become very contentious. In fact part of the leg we started our business on was to be able to help engineering firms and public agencies be able to deal with public meetings and get through them without being too bloodied in the process.”

He has found that treating people with respect, listening and setting parameters around which everybody can participate, accomplishes the goal.

ARMSTRONG and Associates is not a typical public relations business.

“We really struggled about what we should call our business,” he said. “… We put behavioral in it to get people to ask what we do because everybody thinks they know what public relations is all about.”

Kay Armstrong said people often associate a negative connotation with PR looking it as spin.

“I’m not into that, and we have not been into that,” Darryl said. “We do everything from strategic planning, marketing workshops for small businesses and chambers to customer service workshops.”

Another component of the business is education, Kay said, citing the educational events she has organized for Lockheed Martin.

“They have a branded educational program called Space Day, and I organize Space Day events for them for about 1,000 elementary kids at a time to promote science and math,” she said, noting that she has organized an annual Space Day in Riverside, Calif. for 10 years. “I’ve also started doing one in Sarasota, Fla.

“We go to a school and set up basically, an educational fair where we have about 40 activity stations and we rotate the kids around a precise schedule and they experience things they don’t get the rest of the year,” she said.

Darryl added that the neat thing about Space Day is “it’s a fusion of information, education and entertainment, and when those kids are having fun, they are open to being educated.”

The Armstrongs have carved a unique niche for their business.

“It’s our name that’s the basis of our business,” he said. “Someone asked me the other day what will happen to ARMSTRONG and Associates when we retire? It will go away because there is no way we can sell this … because we really built it on the unique personalities that we have.”

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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8 Steps to Finding and Hiring the Right Employees

January 28, 2008

Here is what you must do to find the right fit between you and the employee.

First, look and interview for “attitude,” which is reflected in personal attributes not innate personality traits such as being an extrovert.

Second, look for and interview for people who are passionate about their work and wanting to work with you. They should be passionate about wanting to work with their fellow employees as well to ensure that the entire team is providing memorable customer service.

Third, interview for employees that are versatile. I realize that some jobs require certifications or licenses yet you also can find employees who are accredited that are also able to adapt and work with job descriptions that go beyond the black and white words on the paper. In other words when interviewing pose problems, issues and questions that focus the interviewee and get the person being interviewed to explain what they would do above and beyond the call of duty, or above and beyond their written job description.

Fourth, please share your company’s vision at the outset of the interview. If you envision that your company will become the most desirable place for employees and clients to engage then make that very clear to your potential employee. If you don’t have a vision for your company’s future then it is time to sit down and develop one.

At ARMSTRONG and Associates our vision is to ensure that every client gets more than they expected from us and that they will be so pleased they will refer us to their associates. We will be seen as the resource for the best and most effective counsel at a fair and reasonable cost.

Your vision should project what you want your company to be within ten years and carefully articulate what you want to see your company to become known for.

Engage with the interviewees in a dialogue about your vision of the company and ask them how they will contribute to making this vision a reality.

Realistically candidates won’t tell you upfront if they don’t like your organization, however, when you engage in this discussion you will find out pretty quickly through nonverbals and verbals whether or not they want to join your company and make your vision a reality.

Fifth, listen to what they say and listen carefully to what your “gut” tells you about the person. When your gut tells you the person is not truly “buying into your vision” then move on to the next interviewee.

Just remember a candidate may have all sorts of degrees, training, experience and certifications or licenses but if they are resistant or hold back enthusiasm for the vision of your company move on to the next interviewee.

Sixth, it is wise to interview people in the real world. Although I have taken people into a quiet office to interview them, some of the best interviews took place when the business was going on all around us. This allows you to see how the candidate will react to being in the work environment. Take them to where they will do their work and immerse them and you in the interview process at that location and see and listen to how they handle the environment. Look carefully for nonverbal cues from the interviewee while under such stress.

Seventh, group interviews are also useful because if this person is going to work with other people they should be exposed to them right upfront. If the group as a whole has the chance to assess the person you will get even more valuable feedback to make your decision.

Bring different people from different parts of the organization into the group interview. When the interview is completed sit with these people and debrief about what they saw, heard or felt about the person and how they would feel about working with them daily.

Finally, exceptional companies these days revolve around the delivery of extraordinary and memorable customer or client service, simply if candidates aren’t relaxed and don’t smile during the interview process we would not hire them.

Following these few simple steps will help ensure that you are hiring the right people to fit into your culture. Take your time, don’t be rushed or pushed into hiring anyone, and if you are working with a staffing agency don’t turn over the entire process to them following the above guidelines even when working with staffing agencies is a wise and prudent business decision.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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VCA Greater Savannah Animal Hospital Gets Golden Eagle Award

December 14, 2007

Tybee Island, Ga. — There is probably nothing more traumatic for a pet owner than to be on vacation and have their beloved pet get sick. This vacation all three of our dogs have had to go to the vet. I am pleased to say we have been exceptionally satisfied with the services we have received from the doctors and technicians at the VCA Greater Savannah Animal Hospital, 1350 E. DeRenne Avenue in Savannah.

As many of you know our older dog Stimpy was diagnosed with a cancerous mass, our middle aged dog Little Bit and our youngster Max both have had to be treated for a bacterial infection and cough.

Kay advises me that the service, the kindness and the compassion shown by doctors Metts, Dulaney and Douglas exceeded all expectations. The day I went with her to pick up Stimpy I was equally impressed.

It takes special people and true lovers of animals to deliver this type of service.

When was the last time you went to a vet and they later called to check on your pets?

When was the last time you went to a vet and they gave you a comment card to feedback to them what they did well and what they could improve and really urged you to provide the feedback?

When was the last time you went to a vet and they took all the time you needed to console you, explain all your options, and show true compassion and concern?

Each of these actions truly demonstrate that the VCA of Greater Savannah Animal Hospital is focused on providing you and your beloved pet the best quality of service and care available.

We give these doctors, their technicians, and all their staff our highest praise and a “Golden Eagle Award” for their exemplary customer service!

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Charly’s at Tybee Island - Excellent Service and Delicious Food

November 23, 2007

 As you know, if you are reading this blog as one of the regular 1200 or so folks that we reach out to periodically, I am always on the look out for memorable customer service especially examples of exceptionally good service. I am pleased to report I have found good customer service and good food.

It’s rare that you find the two combined. We found both this Thanksgiving  at Charly’s Restaurant located next door to the Tybee Island, Ga. Post Office.

Now, I am not a restaurant critic and I don’t want to be one. Simply, I know what I like and I have pretty exacting yet rather simple tastes. When I get good food and good service combined with special attention from the management then I am a happy camper. So, it was this Thanksgiving Day for us at Tybee Island, a coastal island out from Savannah.

We are at the beach this late in the year and at the holidays because we  had to delay our vacation plans until November 20th to get to the island for a working vacation.

I was somewhat concerned and maybe even a little hesitant to be here during the holidays. Thanksgiving and Christmas were my Mother’s two favorite holidays and it just doesn’t seem to be the same without her here to enjoy them with us. Combine her love for these days with her love to cook and entertain family and you have the makings for a sad day when she is not around.

Mom was a pretty critical woman when it came to food and service. However, I believe Mother would have been proud of Charlie Vonashek, the proprietor of Charly’s Restaurant. I think she would have even enjoyed visiting his new establishment as much as we did.

Let me tell you I am a  lover of turkey and dressing  and my Mother’s turkey and dressing was one of my all time favorites.  So when Mr. Charlie offered a sample of his dressing I was skeptical. (However, this is an excellent guerrilla marketing tactic.)  Mr. Charlie makes a fine dressing  - not as good as Mother’s but then no one could match her recipe  - but pretty darn good and that’s not all.

I had his turkey and special dressing, mashed sweet potatoes and green beans and let me tell you they were down right Thanksgiving good.  Kay had the roasted half duck with orange butter sauce and it was equally delicious. And to top it off they have a full service bar with a nice selection of wines, beer and liquor. They pour good stiff drinks and they have free limo service, if you need a ride to or from the restaurant - a really nice touch and a great guerrilla marketing idea.

Jim and Ann Knipe, my surrogate parents here, hosted us for this Thanksgiving feast. They are the type of  “parents” for whom I am most grateful. Their daughter, son-in-law and their son joined us.

Our dining was in a small and lovely decorated dining room where we could have a conversation and actually hear one another.  The walls of the restaurant are lined with original art work by Patti and these originals are all available for sale. Both of these are excellent “branding” strategies for a new establishment.

This brings me to the service and the memorable experiences.

From the minute you arrive until you leave, Charlie is greeting and visiting - not intrusively but accommodatingly. (Another good branding tactic.)

Now Charlie, who is from a Czech-Polish family was born and raised in Cicero, Illinois (for those of you who may not know your Midwest history this was the home of Al Capone in his hey days) yet it seems that Charlie outed the Army here in 1971 and loved the Savannah area so well he stayed to work for Gulf Stream and cut his teeth in the restaurant business on his former operation known as Skippers.

Much of the southern hospitality that I am sure attracted him here to begin with and that  he has experienced the past 35 years has obviously taken hold on him and the way he conducts his own business.

His guest services staff was polite, efficient and courteous and they saw to it that everyone had a memorable guest experience.

Vonashek and his team at Charly’s have the right ingredients and recipe for a great restaurant. They understand personalized customer service, good food at a very reasonable price (no entrée is over $20), and they are focused on being successful while helping their customer’s have a good experience.

Simply stated, we will go back and we recommend this establishment.

Charly’s Restaurant is located at 106 South Campbell Street, Tybee Island, Ga.  They are open Wednesday through Sunday from 6 to 10 p.m. You can make a reservation by calling 912.786.0221.

Do let us know about your customer service experiences at this and any other establishment. We are always looking for examples.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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How to Handle Conflict and Tension with a “Driver”

October 28, 2007

So now you know you have a “driver” personality and/or management style person you need to deal effectively with — how do you do it?

First, remember these people don’t want you to spend a lot of time talking to them. They want you to focus on the “payoff” of the situation. So get to the point in as few words as possible.

Second, practice your presentation before you deliver it. Don’t spend a lot of time developing rapport. A “driver” personality not interested in your weekend, your family problems or your health.  Just get on with the discussion you need to have. If you go to their office to have this discussion don’t sit unless asked. Always be brief and succinct. Be rationale in the delivery of your messages and remember they don’t care about what you “feel” the problem is they want you to “think” about the problem.

Third, give them options, if you are proposing solutions or alternatives. Position the alternatives in the order you want them selected. Most drivers will only hear the first alternative presented to them.

Finally, show them how taking the alternative will deliver specific and immediate action. Then tell them specifically yet succinctly what you will do to fix the problem.

Also, if you can’t fix the problem or don’t know how to do something — don’t ever bluff them! Simply tell them you can’t do whatever needs to be done. They will respect you for your honesty and directness.

 Until next time.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Identifying “Driver” Personality and Management Styles

October 24, 2007

So you think/feel that your boss, your significant other, or your employee is a driver.

But how do you know that they are drivers?

Well, let’ s look at some of the “descriptors” - those things that accurately describe “drivers”.

Marvin RunyonDrivers are “dominant” in their actions; they are high control; tend to want to manage process; are very self-reliant; like to direct things; are often over achievers and can be volatile.

If you compared them to an animal they would be elephants, and if you compared them to a vegetable they would be garlic. They are often “big mouths” - and can be seen as “Sherman Tanks” running over other people. They always want to “finish” it.

Now, bear in mind how you see them and how they see themselves are totally different. Drivers see themselves as being results-driven, action-oriented, very focused, direct and self-reliant.

However, if you have to “partner” with them you may seem them as intolerant, short-term, insensitive and always wanting to win and have someone else lose.

The greatest single fear a driver has is — failure.

Under tension they will lose control or fall back to being indecisive. And their response to tension is to dictate.

Do you know some drivers? Are you one?

Probably the most intense and “famous” driver I have ever personally known and worked with was Marvin Runyon, former chairman of the Tennessee Valley Authority.

Until next time.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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