Archive for January, 2008

“Local firm thinking outside the box”

January 31, 2008

Bobbie Foust and I worked together at the Tribune Courier and Leisure Scene in Benton in the late 1960s and early 1970s. I have alway admired her as a journalist because she is consistently accurate in getting the information and the quotes correct any time she does an article. We were honored when she asked to do a feature on the recent awards we have won and our business. What follows was printed in the January 30, 2008 issue of the Lyon County Herald-Ledger. Our thanks to Bobbie for another job exceptionally well-done! Simper Fi Bobbie.

P.S. If you would like to see the tactics that won the awards go to our web site at www.armstrongandassociates.org and look to the right side column.

Local firm thinking outside the box

By Bobbie Foust/Herald Ledger Staff

A different approach to public relations recently garnered three awards for a national business based in Lyon County.

ARMSTRONG and Associates (www.armstrongandassociates.org) - a behavioral public relations firm - was cited for two brochures and a video the company produced.

Owners Darryl and Kay Armstrong won the MarCom Gold Award for an educational brochure produced for Lockheed Martin and a MarCom Honorable Mention for a brochure they produced for Ophthalmology Associates of Western Kentucky.

The international AVA (Audio/Visual Awards) recognized the company for outstanding work in producing a video for Taylor Hays, publisher of the Kentucky New Era in Hopkinsville. Hayes was looking for a way to reach future graduates of local colleges and universities and talented professionals, said Darryl Armstrong.

“We developed a recruitment video, which describes the professional needs of the Kentucky New Era along with the working environment of the organization,” he said.

Darryl Armstrong scripted, directed and produced the video in collaboration with videographer Jerry Vick, who is video editor at WKAG-TV 43 in Hopkinsville.

The Lockheed brochure, which won in the educational category, is being used in a community outreach project in the Middle River, Md. area.

“… We took highly technical government and corporate information and transferred it into an easily-understood and user-friendly format,” said Kay Armstrong who has worked with Lockheed on different projects for years.

Darryl Armstrong said the brochure, developed for Ophthalmology Associates, helped Dr. Paul Harrell increase his business exponentially.

Darryl Armstrong, Ph.D, said he started the business 14 years ago because he felt it was time to establish his own company, “and frankly I was bored.”

He had spent years working at high level positions with the Tennessee Valley Authority at Land Between the Lakes and in Washington, D.C., the U.S. Army Corps of Engineers and for the government at the Oak Ridge, Tenn. nuclear complex.

“My background is in behavioral psychology and journalism,” he said. “At the time I got a degree in behavioral psychology, I didn’t think about applying it to public relations.”

However, the discipline became popular in the 1970s especially in the federal government and law enforcement. He explained that behavioral public relations means helping the client outline his/her problem and the solution.

There’s a certain behavior the client wants the public to express whether its buying more of the client’s product or service or changing public opinion to influence a vote, Armstrong said.

“Whatever the response is that the client wants, you put it into measurable behavioral terms,” he said.

Kay Armstrong was still employed in another position when her husband left the corporate and government world. However, she too soon joined the business because it allowed them both to pursue their specific interests. She still enjoys flying around the country to help clients, while he prefers to work with clients in the southeast within driving distance.

She has a background in linguistics - bachelor’s and master’s degrees in German linguistics with a minor in English linguistics. And she has taken master’s level courses in management, communications and guidance counseling.

“Many of our clients have complex problems that we are helping them find their path through,” she said.

“A big piece of being able to be successful with a client is to first let the client just kind of dump and tell you what (he/she) thinks the problem is,” he said. “That really is a big piece of the therapy because in many cases they have defined a problem that is really not their problem at all.”

Kay added that with the discovery process, “we can usually define the problem, and what the avenues are toward a solution.”

Most of what the company does is consulting with a client to put together a strategic plan of action, implementing and executing the plan and then evaluating and adjusting it as needed. “Always with the goal of whatever behaviorally it is that you want to happen out there,” Darryl said.

Through the years, the Armstrongs have found their business associations have led to lasting friendships.

“One thing that amazed me is that there are nice people everywhere you go,” Kay said.

“If you treat people nicely, for the most part, they are going to treat you nicely, he said. “I do a lot of facilitation of meetings, which sometimes can become very contentious. In fact part of the leg we started our business on was to be able to help engineering firms and public agencies be able to deal with public meetings and get through them without being too bloodied in the process.”

He has found that treating people with respect, listening and setting parameters around which everybody can participate, accomplishes the goal.

ARMSTRONG and Associates is not a typical public relations business.

“We really struggled about what we should call our business,” he said. “… We put behavioral in it to get people to ask what we do because everybody thinks they know what public relations is all about.”

Kay Armstrong said people often associate a negative connotation with PR looking it as spin.

“I’m not into that, and we have not been into that,” Darryl said. “We do everything from strategic planning, marketing workshops for small businesses and chambers to customer service workshops.”

Another component of the business is education, Kay said, citing the educational events she has organized for Lockheed Martin.

“They have a branded educational program called Space Day, and I organize Space Day events for them for about 1,000 elementary kids at a time to promote science and math,” she said, noting that she has organized an annual Space Day in Riverside, Calif. for 10 years. “I’ve also started doing one in Sarasota, Fla.

“We go to a school and set up basically, an educational fair where we have about 40 activity stations and we rotate the kids around a precise schedule and they experience things they don’t get the rest of the year,” she said.

Darryl added that the neat thing about Space Day is “it’s a fusion of information, education and entertainment, and when those kids are having fun, they are open to being educated.”

The Armstrongs have carved a unique niche for their business.

“It’s our name that’s the basis of our business,” he said. “Someone asked me the other day what will happen to ARMSTRONG and Associates when we retire? It will go away because there is no way we can sell this … because we really built it on the unique personalities that we have.”

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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8 Steps to Finding and Hiring the Right Employees

January 28, 2008

Here is what you must do to find the right fit between you and the employee.

First, look and interview for “attitude,” which is reflected in personal attributes not innate personality traits such as being an extrovert.

Second, look for and interview for people who are passionate about their work and wanting to work with you. They should be passionate about wanting to work with their fellow employees as well to ensure that the entire team is providing memorable customer service.

Third, interview for employees that are versatile. I realize that some jobs require certifications or licenses yet you also can find employees who are accredited that are also able to adapt and work with job descriptions that go beyond the black and white words on the paper. In other words when interviewing pose problems, issues and questions that focus the interviewee and get the person being interviewed to explain what they would do above and beyond the call of duty, or above and beyond their written job description.

Fourth, please share your company’s vision at the outset of the interview. If you envision that your company will become the most desirable place for employees and clients to engage then make that very clear to your potential employee. If you don’t have a vision for your company’s future then it is time to sit down and develop one.

At ARMSTRONG and Associates our vision is to ensure that every client gets more than they expected from us and that they will be so pleased they will refer us to their associates. We will be seen as the resource for the best and most effective counsel at a fair and reasonable cost.

Your vision should project what you want your company to be within ten years and carefully articulate what you want to see your company to become known for.

Engage with the interviewees in a dialogue about your vision of the company and ask them how they will contribute to making this vision a reality.

Realistically candidates won’t tell you upfront if they don’t like your organization, however, when you engage in this discussion you will find out pretty quickly through nonverbals and verbals whether or not they want to join your company and make your vision a reality.

Fifth, listen to what they say and listen carefully to what your “gut” tells you about the person. When your gut tells you the person is not truly “buying into your vision” then move on to the next interviewee.

Just remember a candidate may have all sorts of degrees, training, experience and certifications or licenses but if they are resistant or hold back enthusiasm for the vision of your company move on to the next interviewee.

Sixth, it is wise to interview people in the real world. Although I have taken people into a quiet office to interview them, some of the best interviews took place when the business was going on all around us. This allows you to see how the candidate will react to being in the work environment. Take them to where they will do their work and immerse them and you in the interview process at that location and see and listen to how they handle the environment. Look carefully for nonverbal cues from the interviewee while under such stress.

Seventh, group interviews are also useful because if this person is going to work with other people they should be exposed to them right upfront. If the group as a whole has the chance to assess the person you will get even more valuable feedback to make your decision.

Bring different people from different parts of the organization into the group interview. When the interview is completed sit with these people and debrief about what they saw, heard or felt about the person and how they would feel about working with them daily.

Finally, exceptional companies these days revolve around the delivery of extraordinary and memorable customer or client service, simply if candidates aren’t relaxed and don’t smile during the interview process we would not hire them.

Following these few simple steps will help ensure that you are hiring the right people to fit into your culture. Take your time, don’t be rushed or pushed into hiring anyone, and if you are working with a staffing agency don’t turn over the entire process to them following the above guidelines even when working with staffing agencies is a wise and prudent business decision.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Exemplary Public Relations for Starbucks

January 24, 2008

In the January 15, 2008 issue of Bottom Line Personal, there is an article about a man who wrote a book entitled, “How Starbucks Saved My Life.” 

The book is about a man who was a former six-figure advertising executive, and by age 63 was divorced, unemployed, nearly broke, and diagnosed with a brain tumor. 

Because he was in desperate need of health insurance and a regular paycheck, he took a job serving coffee at Starbucks for $10.50 an hour.  He ended up loving the job.

Today he is healthy, has sold his life story to Hollywood ( and it appears that Tom Hanks will probably play him in the film) and yet still plans to work at Starbucks because he enjoys the job. 

This type of public relations for a company simply can not be bought at any price!

This type of public relations is simply priceless and it couldn’t come at a better time for Starbuck’s, who has raised its prices twice in the past year and is facing major competition from McDonald’s and Dunkin Donuts. 

It also showcases a company that has created an exemplary working environment.  Simply, great work environments attract great employees, who offer better customer service, which makes for better sales.

Now this my friends is the best of all worlds.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Don’t Jump at the Opportunity to Cut Your Fee

January 21, 2008

Don’t accept a request for a reduction in your fee unless the client is willing to reduce the scope work.Bargaining makes you less desirable and creates the wrong image. If you communicate w willingness to accept less, you are letting the client know that you are hungry and desperate or that your initial fee was inflated.

Some clients aren’t happy and may not do business unless they can bargain. In such cases, again, cut your fee only in exchange for a reduction in time and resources provided. This approach allows you to save face and permits the client to get the deal he seeks.

Be especially cautious and reject offers to cut your fee or to provide services because of “exposure” and “potentially beneficial contacts” you will receive from the project.

“Potentials” don’t pay the mortgage! Think: When is the last time doctors, dentists, or lawyers reduced their fees for you? Set a fair and justified professional fee and stay with it!

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Be Prepared to Answer Your Prospects’ Questions and to Sell Your Services

January 18, 2008

The Boy Scout motto applies to any marketing strategy where you are dealing with a potential client — always be prepared.

When making contact with prospects, Howard Shenson says, there are three key questions everyone (you and your staff) must be prepared to answer quickly, confidently and succinctly.

  1. Why should I listen to you?
  2. What’s in it for me? (WIIFM)
  3. Why should I use your services now?

Why should I listen to you?

You must figure out what sets you apart from everyone else that would benefit the client enough to listen to you.

What’s in it for me? (WIIFM)

Your prospects must understand why they should do business with you. What’s in it for them? Will you make them wealthier, successful, more productive, work less, etc? Avoid your selfish motives and focus on them.

Why should I use your services now?

This is a tough one. You must figure out how to get the client to act now instead of putting off the problem and letting it grow even bigger.

If you have staff talking to prospects, make sure that everyone is singing from the same song sheet when answering these three questions. Where appropriate script your replies. Hold discussion and role-playing sessions with your staff. You may only get one chance to answer these three questions for your prospect.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Glenn Beck’s Hospital Video Should Put Every Hospital On Alert

January 16, 2008

Could it have come at a worse time?

Both political parties want to muck around in the business of health care. Every candidate has the solution and frankly no hospital or medical provider right now wants to be above the radar and yet conservative radio talk show host Glenn’s Beck’s butt surgery made You Tube and the national press and all the media, bloggers and pundits are having a field day with it.

This incident highlights the very reason every organization must have a crisis management plan in place and have the necessary training and resources to implement it.

Young and inexperienced staff need to be trained and practiced and seasoned veterans need to be practiced and reminded of the principles of crisis management.

In case you haven’t yet read it you can read the fall-out from this entire Associated Press story at this link in USA Today -http://www.usatoday.com/life/television/news/2008-01-14-glenn-beck_N.htm?csp=34

If you have not seen his video where he details this experience I recommend you do so immediately! You can find it here: www.youtube.com/watch?v=bX1rLv_hNeI 

Or, simply go to www.youtube.com and search for Glenn Beck Hospital experience.

Then review your crisis communications plans against our FREE crisis communications planning guidelines available at our web site www.armstrongandassociates.org

Time is of essence and we don’t won’t our clients and associates to be caught off guard.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Put a Client’s Fears to Rest Before Beginning Work on the Project

January 14, 2008

Be sure to identify the fears that prospective clients have about working with you. It takes some effort, but they will be reluctant to use your services until you have:

  1. Identified their fears
  2. Discussed their fears with them
  3. Laid their fears to rest

For example, one of the greatest fears that a client can have is do you have the ability to produce the desired results on a timely basis?

Always provide the client with a schedule that identifies with precision, when the various elements of your work will be completed. The schedule may change once work is underway, yet it serves as a reassurance to your client that you have concern for their most important priority — timely completion of the project.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Help the Client See You as a Source of Value and Not a Threat

January 12, 2008

(My apologies to all - the post I sent out last night had some spelling errors that have now been corrected. This happens when I write it on the road and forget to spell check and reread it. Thanks to Susan Gaffney-Evans for pointing this out. D.) 

BNA — It’s sometimes hard to do yet I highly recommend you not accept a client who doesn’t value your services or with whom you have a personality conflict. Frankly, and I know this from experience, these clients will create more problems in the long run no matter how hard you try to be of service to them.

When working with the client’s staff, you will probably be perceived as a threat. You can reduce the degree of the threat feeling by ensuring that the client properly introduces you and explains your role. You can further reduce the threat by communicating the fact that you want to work with the staff to ease the tension and motivate them by showing how their role will benefit them as well as the company.

Your continued success will greatly depend on your ability to bury your own ego and let the key players in the client’s organization get recognition for your accomplishments. Those who are important for future business referrals will know that you are responsible for these achievements.

Don’t allow your relationship with a client to deteriorate into one which is adversarial. Your role is to serve the client first and only. Keep your lines of communication open and honest. If they do deteriorate, stop providing services until the communications are patched up.

Always be viewed by your clients as giving the most you can give. Always give them extra value - or what we call lagniappe. You will benefit by having others understand that you will always give more than is expected.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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Let Clients Know You Will Make Them Self-Sufficient

January 7, 2008

The late great Howard Shenson was a mentor of mine and a great consultant who helped many of us develop and grow our businesses. He was always quick to point out that a truly good consultant worked diligently to ensure that their clients would become self-sufficient.

People are often reluctant to become your client or to refer business to you if they perceive that the engagement could be long-term and expensive. You can increase the potential to get their business by taking the time to communicate clearly and articulately to them that your operating philosophy is to train them to be self-sufficient.

Your clients, and your potential clients, need to know that the process you will engage with them is one that will help make them self-reliant and that will free from the the need to obtain desired results by continued involvement with outside consultants.

Dr. Darryl

L. Darryl Armstrong

ARMSTRONG and Associates

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